Parent Teacher Organization (PTO) Menu
Parent Teacher Organization (PTO) Volunteer Descriptions
If you are interested in volunteering for any of the positions listed below, please fill out the PTO Volunteer Interest Form.
Volunteer Coordinator
- When: Throughout the Year
- Will Maintain a master list of all parent volunteers, including their contact information and what events or projects they expressed interest in.
- Will Assist Event Chairs with finding volunteers by providing chairs with volunteer lists and/or sending emails to potential volunteers.
- Scheduling and coordination of a volunteers time is then handled by the committee
Back to School Committee
- When: August-September
- Requires at least two members. At least one member will need to attend the PTO monthly meetings for an update or contact the President.
- Instructions will be made available.
- Make Poster/Flyers about joining the PTO
- Will attend Preschool and Kindergarten meetings to recruit new volunteers.
Recess duty help (Lincoln)
- When: Throughout the Year
- You will attend Lincoln at lunch time and watch the children at Recess
- Once a Month (Sign up for what you can do)
Mileage Club volunteers (Madison)
- When: Daily in the nice months, Throughout the Year
- You will punch card as children complete a lap around the playground
Volunteer coordinator
- When: Board Position, Mostly from home Throughout the Year
- You will help make sign up forms
- Call and/or recruit Volunteers
- Make sure all spots are filled
Fall Fundraiser (Madison and Lincoln)
- When: October-November
- Requires at least three to four members. One member will need to run point and will need to attend the PTO monthly meetings for an update or contact the President
- Instructions will be made available.
- Maintains contact with the chosen company.
- Ensures both schools and President are aware of the timelines.
- President will approve fundraiser with superintended
- Coordinate advertising for the fundraiser.
- Pass out all fundraiser materials
- Organize order forms that were turned in and verify money. Plan a date for more help.
- Get the money to the treasurer and turn in everything to company.
- Coordinate pick up of fundraiser and notify parents.
Fall Fundraiser (Jefferson)
- When: November-December
- Requires at least three to four members. One member will need to run point and will need to attend the PTO monthly meetings for an update or contact the President
- Instructions will be made available.
- Maintains contact with the chosen company.
- Ensures both schools and President are aware of the timelines.
- President will approve fundraiser with superintended
- Coordinate advertising for the fundraiser.
- Pass out all fundraiser materials
- Organize order forms that were turned in and verify money. Plan a date for more help.
- Get the money to the treasurer and turn in everything to company.
- Coordinate pick up of fundraiser and notify parents.
Book Fair Assistance (All Schools)
- When: March
- Volunteer during hour-two hour time slots to help out in the libraries
Teacher Appreciation Planning Committee (All Schools)
- When: May
- Requires at least two to three members. One member will need to run point. and will need to attend the PTO monthly meetings for an update or contact the President
- Instructions will be made available.
- Organizes Snacks for beginning of the year and 12 days of Christmas
- Organize Teacher appreciation day or Week breakfast/lunch/Snacks
- Other Schools Examples: breakfast buffet catered by Hy-Vee Monday, (pancake bar with bacon/sausage), a popcorn bar Tuesday (with Candy to put in it), coffee and donuts Wednesday (parents brought creamers/half&half/whip topping from a can and fruit/fruit dip, brownie, cupcakes, apple shaped and reg cookies, muffins ), Pizza and Water Thursday, and cake Friday!!!
- They delivered, set up, cleaned up
- Put together raffle baskets
- Teacher gift
- Examples- cool shirt or Pella product with candy bar
T-shirt Committee (All Schools)
- When: May-Sept – Most from home.
- Requires at least three to four members. One member will need to run point. and will need to attend the PTO monthly meetings for an update or contact the President.
- Instructions will be made available.
- This committee forms in the spring and needs to be ready to go right away in the fall.
- Secure 9 sponsors (Preschool, Kindergarten, 1st, 2nd, 3rd, 4th, 5th, 6th, Staff) and get their Vector files.
- Let Treasure know when to send an invoice.
- Print Information sheets and envelopes.
- Have spreadsheet with every class student including teacher name for each school. Along with an additional staff shirt spreadsheet for each school.
- Pass forms to every class and a week later collect the turned in forms and money.
- Complete the spreadsheets and submit to T-shirt company.
- Deliver T-Shirts to the appropriate schools/classrooms.
School Supply Sales (All Schools)
- When: March-September, Mostly done from Home
- Contact Company
- Promote
- Organize delivery to schools
- Set up labels and organize delivery to classrooms
Box Tops Committee (All Schools)
- When: Throughout the Year.
- Requires at least two to three members. At least one member will need to attend the PTO monthly meetings for an update or contact the President.
- Instructions will be made available.
- Provides Box Tops sheets for students/ parents.
- Communicates with staff, administration, and parents to bring in Box Tops.
- Communicate new way of submitting box tops through an App.
- Counts and cuts Box Tops for submission.
- Sends in Box Tops periodically.
- Plan motivational contests.
- See Binder
Movie Nights
- One night commitment.
Staff Support (All Schools)
- When: Throughout Year, Google doc will be sent out
- Donate Food (Fall and Spring Conference Dinner x2 nights, Staff Appreciation Week, Bus driver breakfast, teacher beginnings of year breakfast, Snacks)
Appreciation meals organizer for Staff
- When: A few time a Year/Can be done from home (Conference Meals Fall/Spring 2 nights each, Beginning of the year snacks, 12 days of Christmas)
- Requires at least one to two members. One member will need to run point. and will need to attend the PTO meetings for an update or contact the President
- Instructions will be made available.
- Organize meals for Parent/Teacher conferences for both nights in the Fall and Spring for all three schools.
- One night for each school will be paid by the PTO so the member will need to order the food.
- One Night will be parent supplied so the member will need to put out and maintain the google doc.
Appreciation meals organizer for other departments
- When: A few time a Year/Can be done from home (Janitor/Cafeteria Lunch, Secretary Lunch, Bus Barn, Nurse Lunch)
- Pick a place to order from
- Get Staff Orders
- Order the food
- Delivery the food/or Have it Delivered
Communications Committee
Website, Facebook/Instagram, Parent emails, bulletin boards, photocopying, event posters.
- When: Throughout the year but mainly from home.
- Manage Facebook/Instagram account
- Update Website
- Send out email to parents from PTO
- Organize groups to make bulletin boards or event posters
- Photocopying for PTO
On-Call Volunteers
If you are not sure right now how you can help, but would like to be involved in the future, your name can go on our “On-Call” Volunteer list. If we find we’re short handed for an activity or event, we’ll go to our On-Call list and check with you to see if you can help with an activity or event.
Donate a needed item Throughout Year
There are many times and reasons that donations are need. It could be a teacher/school need, a product for a giveaway with the PTO, or just a donation to go towards enhancing our schools.
Clothing Drive/Organizer Committee
- Organize Clothing drive once or twice a Year. For Old PTO shirts, New/Used Clothing Including sock and undergarments, Shoes, Winter accessories, Nice dress clothes
- Go to all three schools Every other month and organize the Clothes
- Make a list of supplies the schools need to buy or get for donations
Teacher Staff/Recognition
- Make a survey for all staff to fill out about themselves
- Highlight all the staff in a specific department each month
- Examples: RN, Principal, Secretaries, Preschool, K/PreK, 1,2,3,4,5,6,Special Ed, Janitor/Cafeteria, Special (Art, Music, PE), Maintenance